FUNCTION TERMS & CONDITIONS
Capalaba Sports and Bowls Club – Barefoot Bowls Parties
Click on this link to download FUNCTION TERMS & CONDITIONS
DEPOSIT & TENTATIVE BOOKINGS
A $50.00 non refundable deposit is required to secure your booking for catered events. Tentative bookings will be held for fourteen (14) days only. It is the client’s responsibility to confirm the tentative booking otherwise it is automatically cancelled after the fourteen (14) day period. In the event a second party becomes interested in the date/time you will be contacted and asked to make a decision within 24 hours otherwise the date/time may be released.
If there is wet weather on the scheduled day of the event, there is the possibility of green closure. If this is the case, we will inform you as soon as possible that bowls will have to be cancelled. We are unable to play barefoot bowls on wet/damp greens as it can cause major damage to the surface.
For cancelled barefoot bowls we will refund any bowls fees paid. The catering for the event must go ahead as planned, of course you and your group are more than welcome to come and enjoy the other facilities we have to offer.
CATERING & BEVERAGES
No food or beverages can be brought onto the clubs premises unless prior approval has been given (ie. birthday cakes etc.). Please advise of any special dietary requirements at the time of booking. Please note there may be a surcharge applicable for certain items. Payment of any bar tabs is required at the conclusion of your function.
All Barefoot Bowls catering packages are priced on a minimum of 10 adult guests. If an event package is less than 10 adult guests, additional charges may apply. The minimum number for just playing barefoot bowls is 4.
CONFIRMATION OF BOOKINGS & FINAL NUMBERS
Bookings for barefoot bowls parties for catered events must be confirmed seven (7) days prior to the booking date. All confirmations shall be confirmed with the Bowls Development Officer or Function Manager and a signed copy of our terms and conditions is required.
For a catered event, final menu selection is required at this time. Any special meals, including those relating to specific dietary requirements, must also be identified and advised at this time.
Final numbers of guests in attendance for a catered event must be provided at this time. All prices quoted are subject to change up to two months prior to the function date and you will be notified in writing. Children 13 years and over are charged at the full adult price per head. Please discuss with the catering serves regarding meal packages for children under 13 years of age.
Charges will be based on the final numbers advised at this time.
Barefoot bowls sessions are booked in 2 hour time slots however all parties will be asked by the instructors to finish their bowls party 15 minutes prior to their competed 2 hour period. This allows the instructors time to reset and clean the rinks in time for the next event. Depending on other bookings, the time slot for your barefoot bowls session may be altered to suit your party requirements.
Full function payment is required when final numbers are provided and must be paid seven (7) days prior to the event, with the exception of a Bowls Only event which can be paid on the day.
Any additional charges incurred on the day must be paid at the conclusion of the function. Additional charges can be made by cash, credit card or Eftpos.
Credit card details will be required on file for security reasons should you wish to have a bar tab.
CANCELLATIONS OF CATERED FUNCTIONS
All cancellations must be made in writing. The following cancellation fees apply.
|8 days or more||Full refund of any payments made|
|7 days – 2 days||50% of any payments made|
|24 hours or less||No refunds|
All guests attending functions must abide by the Clubs Dress Code. This includes, but is not limited to, no singlets, thongs or hats to be worn inside the club house.
BBQ/FUNCTION ROOM HIRE
If you require to hire the BBQ Area or Function Room, the hire fee is not a deposit on catering as this is a separate cost. Closing times on all functions are as follows: Sunday to Thursday 10.00pm & Friday and Saturday is 12am.
All entertainment in the BBQ/Function room must be kept to an acceptable level. If the volume of music is deemed to be excessive staff have the right to intervene and ensure an acceptable level is maintained throughout the duration of the function.
The organizer of the function shall remain financially responsible for any and all items of linen that may not be accounted for on conclusion of the event. This includes, but is not limited to, chair covers, sashes, table runners, linen napkins and tablecloths. You are able to decorate the room yourself with the approval of the Function Manager but no sticky tape is allowed, Blu Tac is ok. Nothing is to be hung from the ceiling unless prior approval from the Function Manager has been obtained.
The Clubs designated smoking areas must be observed by all guests. For the function room the designated smoking area is located outside the room and to the left where a seating area and ashtrays are located for the convenience of our guests. No drinks are to be taken outside the function room.
Parties requiring a dry till can organize with the club on the day of the function.
Strictly no confetti, party poppers, glitter or rice to be used on the premise. Table scatters are accepted.
LICENSING AND RSA POLICY REQUIREMENTS
All guests of the Capalaba Sports club including those attending functions are subject to the clubs house policy regarding responsible service of alcohol. All guests are subject to ID checks and if unable to produce valid ID (Australian driver’s license, 18+ card or passport) they may be refused service. In the event of underage drinking or supply of alcohol to underage persons both the underage individual and the individual who is found to be supplying the person with alcohol will be asked to leave the premises.
In the event of guests being found unduly intoxicated or disorderly, in accordance with the clubs house policy, that guests will asked to leave club premises.
As part of our house policy, and in conjunction with our legal obligations to provide responsible service of alcohol, we require a minimum amount of food be purchased when holding events at the club. This amount is based on the number of guests and will be advised by the Function Manager at the time of your booking confirmation. As a requirement of the club and licensing, everyone under 18 years of age must be accompanied by a responsible adult at all times.
ENTERTING THE LICENSED CLUB
If guests wish to enter the licensed club they must either be a member of the club or a reciprocal club or be signed in under a Club membership or as a visitor. Please note this is OLGR (Office of Liquor & Gaming Regulation).
LOSS AND DAMAGE TO PERSONAL PROPERTY
The Capalaba Sports Club will not accept responsibility for any loss or damage of property or merchandise left on the premise prior to, during or after the function.
The client is responsible for all damages or property loss sustained to the Capalaba Sports Club property, whether through their own action or action of others. All damage bills must be paid within thirty (30) days of the date of the function.
I accept the above Terms and Conditions of the Capalaba Sports Club.